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Answer. There are several choices for creating PDF from Word.
Creating PDF using PDFwriter
Creating PDF using PDFMaker for Word
Converting Postscript to PDF using Acrobat Distiller
Converting Postscript to PDF using Ghostscript/GSview
Creating PDF using PDFwriter
PDFWriter often produces files that will typically not be acceptable by the IFAC and hence by the submission system. In general, you should only use the PDFWriter for simple text documents. The PDFWriter is a printer driver which converts files directly from your software application, whereas Acrobat's Distiller is a separate application which converts PostScript files to PDF.
 Warning: Never, use the PDFWriter if your file contains EPS graphics as it only embeds the image preview in the PDF.
PDFWriter is often quicker to use and to process files than Distiller. However, in most cases, Distiller will provide higher quality files than the PDFWriter. There is no difference in how fonts appear in PDF files, no matter which utility you use to create them. This pertains to graphics, and other issues dealing with final use of files, such as high-end printing.
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Creating PDF using PDFMaker for Word
PDFMaker for Word, which comes with Acrobat 5 and 6, produces
good results. Before using it, go to Acrobat / Change Conversion
Settings to set the Distiller settings correctly as shown in the next section.
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Converting Postscript to PDF using Acrobat Distiller
After completing your document using provided template. Print your document to a file with your output device set to a postscript printer as shown below
Next, use Acrobat Distiller settings as follows. In the distiller select Settings | Job Options as shown in the first
image -
Next, under "General" tab, set paper size to A4 (8.29"x11.69"). The circled part of the image shows Letter
Next, click on the "Fonts" tab and enable font embedding as shown in the
third figure.
You may want to save this setting as a joboption (say) "conferences" and you can reuse it for future conferences. Alternatively, you may save the provided distiller joboptions in appropriate folder as described in Pdf Support section and it will set up suitable options.
Important: If you are setting up joboptions on your own, make sure that the PDF compatibility is set to "Acrobat 5.0 (PDF 1.4)". IFAC will not accept papers with PDF 1.2 or 1.3 compatibility.
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Converting Postscript to PDF using Ghostscript/GSview
If you are using MS-Windows operating system, we strongly recommend using GSview 4.6, a graphical font end to Ghostscript. It provides an easy interface for setting up the above parameters for ps2pdf.
The first step is to set the media size to A4. To do this, in the GSview menubar at the top click on "Media" and select A4 as shown below (simply select A4 in place of Letter):
Next, click on "File | Convert". In the ensuing window, in Options textbox type in "-dMAxSubsetPct=100", then follow screenshots below:
This option makes sure that the files will be viewable by readers with Acrobat Reader 4, 5 or 6.
These two settings, together with "-dMAxSubsetPct=100" will ensure that all fonts are embedded as required.
If you prefer command line access, you may use ps2pdf that comes bundled with ghostscript. Uisng ps2pdf, you may create compliant PDF using the following commands:
ps2pdf -dCompatibilityLevel=1.4 -dMAxSubsetPct=100 -dSubsetFonts=true -dEmbedAllFonts=true -sPAPERSIZE=letter sample.ps
ps2pdf -dCompatibilityLevel=1.4 -dMAxSubsetPct=100 -dSubsetFonts=true -dEmbedAllFonts=true -sPAPERSIZE=a4 a4sample.ps
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