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Word Processors (MS Word/Word Perfect) Related Topics.
  Are there templates and sample files available to use with Word?
How do I use these templates to prepare my paper?
What do I need to create PDF documents using Word or WordPerfect?
How do I create compliant PDFs from Word 2007?
How do I create compliant PDFs from Word (2007 and earlier)?
How do I create compliant PDF from other Word Processors?
Your test keeps saying there are SimSun/PMingLiu fonts in my paper. What should I do?
According to the pdf test my pdf file has annotations but I do not find any annotations. What to do?


Word Processors (MS Word/Word Perfect) Related Topics
Are there templates and sample files available to use with Word? Yes indeed. Please download the files listed below for use on your system. Note that these templates may and sometimes do change from conference to conference due to publisher and IFAC requirements. Simply because the template worked for a previous conference, it is not necessary that it will also work for a conference the current conference.
 
Open/Star Office and Microsoft Office sample files.

Note that these are new files, introduced on the occasion of the 2008 IFAC Congress, to be used for all future IFAC events. Please download and use this package.

Make sure to discard any older templates or files that you may have been using as these will not format the file compliant with the new IFAC conference file requirements.

  • The archive ifacconf_office.zip includes the Open-office, Star-office file ifacconf.odt, the MS-Word file ifacconf.doc and a sample PDF file.
The sample document in ifacconf_office.zip contains instructions for its usage.
 

A4 paper size required for IFAC. Please note that all IFAC conferences require A4 paper from now on. At least on PaperPlaza, you will not be able to upload your paper in US Letter format.

Be aware that the paper size is determined by your PDF converter. Even if you start out with an A4 template, if your PDF converter is set to create Letter output, it will not create an A4 file.

How do I use these templates to prepare my paper? If you downloaded Word template files (*.dot), save the files to either your User Template or Workgroup Template location. You can find out where this is located in Word 2003 under Tools/Options/File Locations.

If you downloaded *.doc documents instead of *.dot templates, you can save the document as File | SaveAs a *.dot template. Your word processor should automatically place them in your User Template directory.

To use the template, use the menu option "File | New" and you will see the template names in a list. Double click on the template you want to use. A new document is created based on the template you selected. The original template is not changed but is used as a pattern for your new document.

You may also save the template (e.g.) on your desktop. Then a new document using this template may also be opened (as a doc file) by right-clicking the saved file and choosing "New" from the context menu.

What do I need to create PDF documents using Word or WordPerfect? In addition to your word processor, you will need Adobe PDF Reader to view your pdf files, and one of the following: There are several other products (free or commercial) in the market that can produce compatible PDF files. However, there is no support available for them through these pages.
 
How do I create compliant PDFs from Word 2007? A simple way to create compliant PDF from Word 2007 or 2010 is to use the Microsoft Office Save as PDF feature. This is available for Office 2007 as a free Add In and is built into Office 2010.

To install the Add In for Office 2007 follow these steps.
  1. Download the MS-Office Add In from Microsoft Download Center => Office => 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.
  2. This is an executable file, run the file to install the add-in. You may need to restart your computer for add-in to become active.
Proceed as follows to create the pdf file.
  1. Create your document in Letter or A4 as warranted by the conference.
  2. Use Save as. If your addin is installed correctly, you will see a menu item to save as PDF or XPS as shown below to the left. Choose this option.
  3. Select the PDF options as shown in the figure to the right, making sure to include "ISO 19005-1 compliant (PDF/A)". The resulting file will meet the PDF compliance.

 
 
How do I create compliant PDFs from Word (2007 and earlier)? There are various possibilities to create compliant PDFs from Word.





How do I create compliant PDF from other Word Processors?


Your test keeps saying there are SimSun/PMingLiu fonts in my paper. What should I do? Distributions of Windows and Microsoft Office in the orient come with Asian language packages and include fonts such as SimSun. People who do not have these fonts on their system are not able to read the resulting document and hence papers with such fonts are not accepted by the system.

Important: Download the MS Word template to prepare your manuscript. This will eliminate most of the problems.

However, depending on how your MS Office is configured, your system may substitute certain fonts from those provided in the template to (possibly) SimSun. There are two ways to override your system's setting.



According to the pdf test my pdf file has annotations but I do not find any annotations. What to do? Pdf considers various manuscript elements as annotations, including text annotations, form fields and hyperlinks. When the pdf test reports annotations this often concerns hyperlinks that occur in the source Word document. When using Adobe Acrobat to convert a Word file to compliant pdf hyperlinks are automatically removed but when the Save as PDF Add-in of Office 2007 and later is used it is necessary to remove these links manually from the Word document.